The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 3, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, October 31, 2003 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – JANET ODEN.

Janet Oden, principal at Putnam City Academy, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Gail LoPresto made a motion to approve the consent agenda as presented. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for Regular Board meeting October 20, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200402948 to 200403232 inclusive for time period from October 14, 2003 to October 28, 2003 with the exception of purchase order number 200403108 ($200.00) for the 2003-2004 school year.

c. School Activity Fund Transfer List including Putnam City West High School.

d. School Activity Fund Subaccount Request List including Lake Park Elementary School.

e. School Activity Fund-raisers including Apollo Elementary School, Scholastic Reading Jamboree Program ($300.00), Scholastic Book Fair ($400.00); Central Elementary School, Jump Rope for Heart ($1,500.00); Central Intermediate, yearbook sale ($500.00); Coronado Intermediate School, Book Fair ($700.00), Fall Pictures ($2,000.00), sell crafts at Open House ($100.00), bake sale ($200.00), pizza dinner ($200.00); James L. Dennis Elementary School, Scholastic Book Fair ($2,500.00); Ralph Downs Elementary School, Book Fair ($1,500.00); Harvest Hills Elementary School, sell candy grams ($800.00), Book Fair ($2,000.00); Hilldale Elementary School, picture retakes ($100.00); Northridge Elementary School, sell items from American Lemonaid Stand ($2,000.00); admission to "An Evening of Giving" ($400.00), Scholastic Book Fair ($1,500.00); Wiley Post Elementary School, sell recorders (vertical flutes) ($100.00), Bingo Night ($6,000.00); Will Rogers Elementary School, Book Fair ($1,000.00), sell Thanksgiving candy grams ($150.00); Central Middle School, computer fun compatibility ($700.00); Mayfield Middle School, selling Red Rose cookie dough ($100.00), sell pecans ($1,000.00); Western Oaks Middle School, sell candles/food/crafts/car wash ($1,000.00); Putnam City West High School, Dance Showcase with local dance studio ($1,500.00).

f. Secondary Contracts including Kenneth Cooper Middle School, Herff Jones 2003-2004 yearbook ($7,200.00).

g. Renewal of Institutional Membership with Recording for the Blind and Dyslexic. This is a renewal of our Annual Institutional Membership with Recordings for the Blind and Dyslexic. RFB&D supplies Putnam City Schools with textbooks on professionally recorded audio cassettes. The purpose of this contract is to provide students with Learning Disabilities and Visual Impairments access to textbooks on audio cassettes. This contract is for the 2003-2004 school year and will be reviewed for renewal at the end of each contract year.

h. Renewal contract for Putnam City Reading Recovery® Training site to provide continuing contact for one trained Reading Recovery teacher at Chandler Public Schools. Chandler Public Schools would like one trained Reading Recovery teacher to receive continuing contact training during the 2003-2004 school year. The contract outlines the fees and the services provided by those fees. The continuing contact fee is $1,000.00 for each teacher. The total contract amount is $1,000.00 plus mileage for the teacher leaders. This money will be deposited under a Reading Recovery® project code 112 and used for costs related to Reading Recovery®.

i. Declaration of obsolete and/or surplus items.

j. Overnight travel requests as submitted under separate cover.

k. Out-of-state trips:

Cooper Middle School 8th grade PEAK students to tour historical sites as well as participate in coastal explorations in Charleston, South Carolina on May 13 – 16, 2004.

l. Retirements and resignations as listed on Attachment A.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Sue Sullivan made a motion to approve recommendation of employment of new personnel as listed on Attachment A to these minutes. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBER 200403108 ($200.00) FOR TRIANGLE A & E.

Reji Varghese made a motion to approve purchase order number 200403108 ($200.00) for Triangle A & E. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, abstain; Jenison, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 3 FOR THE PUTNAM CITY CENTER HVAC PROJECT. $1,845.00 (MAPS FUND)

Gail LoPresto made a motion to approve Change Order Number 3 for the Putnam City Center HVAC project in the amount of $1,845.00 from MAPS Fund. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. This change order is required to replace 300 square feet of rusted-out type A metal roof deck and also to raise eight existing skylight curbs 3" minimum as required for roof warranty.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 1 FOR THE PUTNAM CITY CENTER SANCTUARY DEMOLITION PROJECT. $2,537.00 (2000 Bond 33-277)

Gail LoPresto made a motion to approve Change Order Number 1 for the Putnam City Center sanctuary demolition project in the amount of $2,537.00 from 2000 Bond Fund 33-277. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The change order is required to install additional bracing for the west wall at a cost of $1,303.00. An overhead door, costing $6,334.00, has always been in the plans for the warehouse. It is advantageous to install now because of Alternate #2 on the original bid, which allows for a deduction of $5,100.00.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MAPS FOR KIDS PROJECT TO PURCHASE MARKER BOARDS. $295,000.00 (MAPS FUND)

Reji Varghese made a motion to approve MAPS for Kids project to purchase marker boards in the amount of $295,000.00 from the MAPS Fund. Sue Sullivan seconded the motion. Discussion followed. Board members asked Dr. Capps for a prioritized list of future MAPS projects. Vote: Sullivan, aye; Johnson, nay; Varghese, aye; LoPresto, nay; Jenison, aye. Motion passed. Several schools have listed new marker boards on their MAPS for Kids and bond requests. The marker boards will replace cracked, broken and outdated chalk boards. This will eliminate chalk dust which is known to be harmful to some students and teachers.

ITEM #9 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF CALENDAR DATES FOR REGULAR SCHOOL BOARD MEETINGS IN 2004.

Melinda Johnson made a motion to approve the calendar dates for Regular School Board meetings in 2004 as listed with 6:00 p.m. as the time for all meetings, with the exception of the December meeting which is to be held at 5:00 p.m. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. Each year local school boards are required to approve and submit to the County Clerk’s office a schedule of regular times and dates for the coming year. The schedule is due to the County Clerk’s office no later than December 15th. The dates for 2004 are as follows:

ITEM #10 – CONSIDERATION OF AND VOTE ON APPROVAL OF THE FISCAL YEAR 2003-2004 OPERATING BUDGET.
Reji Varghese made a motion to approve the Fiscal Year 2003-2004 operating budget. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. Pursuant to Title 70, Oklahoma Statutes, Section 5-134.1, the Board of Education is required to approve a final fiscal year budget. The following chart reflects proposed budgets for the governmental funds for 2003-2004.

	General Fund	Building Fund	Child Nutrition Fund	MAPS Fund	Bond Funds
Fund Balance July 1, 2003	$2,341,263	$1,438,248	$489,168	$775,358	$4,944,448
Revenue & Lapsed Funds	90,302,714	3,806,575	5,081,135	3,000,000	50,000
Total Available	92,643,977	5,244,823	5,570,303	3,775,358	4,994,448
Expenditures	87,665,157	3,393,000	4,955,503	3,775,358	4,944,448
Fund Balance June 30, 2004	$4,978,820	$1,851,823	$614,800	$0	$50,000

ITEM #11 – CONSIDERATION OF AND VOTE ON A RESOLUTION CALLING FOR THE ANNUAL SCHOOL ELECTION TO BE HELD ON TUESDAY, FEBRUARY 24, 2004, AND THE ANNUAL SCHOOL RUN-OFF ELECTION, IF NEEDED, ON TUESDAY,APRIL 6, 2004.

Gail LoPresto made a motion to approve a resolution calling for the Annual School Election to be held on Tuesday, February 24, 2004, and the Annual School Run-off Election, if needed, on Tuesday, April 6, 2004. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The Annual School Election has been moved for 2004 only to February 24, 2004, in order to avoid administrative conflicts with the Presidential Preferential Primary Election. As required in Title 26 O.S., Section 13A-109, Putnam City Schools Board of Education needs to approve a resolution for the Annual School Election which is to be held on Tuesday, February 24, 2004, and the Annual School Run-off election, if necessary, on the 6th day of April, 2004. The requirements for resolutions are outlined in Title 26 O.S. 2001, Section 13A-109.

The resolution must be served to the County Election Board, fifteen (15) days prior to the filing period for a regular election, which means the resolution must be filed with the County Election Board by Friday, November 14, 2003.

The filing period for Board of Education candidates opens at 8:00 a.m. Monday, December 1, 2003, and closes at 5:00 p.m., Wednesday, December 3, 2003. Contest of candidacy petitions may be filed until 5:00 p.m. on Friday, December 5, 2003. Contest of candidacy petitions may be filed until 5:00 p.m. on Friday, December 5, 2003 with the County Election Board Secretary who accepted the Declaration of Candidacy.

ITEM #12 – CONSIDERATION OF AND VOTE ON APPROVAL OF PURCHASE OF BOOKS FOR SUMMER SCHOOL PROGRAM AND LITERACY PLAN STUDENTS. $10,000.00 (READING SUFFICIENCY ACT FUND)

Reji Varghese made a motion to approve purchase of books for Summer School Program and Literacy Plan students in the amount of $10,000.00 from the Reading Sufficiency Act Fund. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO TAKE ACTION ON A RESOLUTION DETERMINING THE MATURITIES OF, AND SETTING A DATE, TIME AND PLACE FOR THE SALE OF $6,745,000.00 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THIS SCHOOL DISTRICT.

Sue Sullivan made a motion that the $6,745,000.00 General Obligation Combined Purpose

Bonds of Putnam City School District No. 1 of Oklahoma County, Oklahoma, voted on the

19th day of September 2000, and the 14th day of October, 2003, shall be offered for sale at the Administration Building, Putnam City Public Schools, 5401 NW 40th, Oklahoma City, Oklahoma, on November 25, 2003 at 12:00 noon. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The said Bonds become due: $1,675,000.00, in two years from this date and $1,675,000.00 annually each year thereafter until paid except that the last installment shall be for $1,720,000.00. See attached one (1) fully executed copy of the Resolution determining the maturities and setting the date, time and place to sell the above-captioned bonds as prepared by STEPHEN H. MCDONALD & ASSOCIATES, INC.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO AFFIRM, REVISE, MODIFY, OR TAKE ANY OTHER ACTION NECESSARY REGARDING THE LONG-TERM SUSPENSION OF A PUTNAM CITY HIGH SCHOOL STUDENT.

Sue Sullivan made a motion to affirm the long-term suspension of a Putnam City High School student. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, abstain; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #15 – SUPERINTENDENT’S REPORT.

Evan Worley, 2002 Putnam City High School valedictorian, was named one of the top 20 OSU freshmen for the 2002-03 school year.

Ellen DeFehr, Putnam City High School library assistant, was recently named this year’s . recipient of the Mildred Laughlin Scholarship by the University of Oklahoma Library Science Department. This $500.00 scholarship is granted to an outstanding graduate student preparing for a career in library service to young people.

At the grand opening of the Gordman’s at 59th and May Avenue, a check in the amount of $5,000.00 was donated to Kirkland Elementary School. Education is a high priority with Gordman’s as is indicated by their involvement in tutoring and mentoring. Thanks to Gordman’s on being a great Partner in Education.

ITEM #16 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan thanked Dr. Capps for the good news in the Superintendent’s report. She thanked Gordman’s for their donation to D.D.Kirkland Elementary School. She recognized Bettie Estes-Rickner and the technology staff for their work in dealing with the computer virus. She offered condolences to Don Craft on the loss of his mother.

Reji Varghese thanked Steve Myers and Dr. Jim Capps for answering his questions regarding the budget. He complimented the work they are doing. He introduced Western Oaks Middle School students Tyler Bingham and Ritchie Varghese, who were observing the Board meeting as part of their efforts to earn their Boy Scout "Citizenship Around the Community" badge.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS NEGOTIATIONS PURSUANT TO 25 O.S.,

§307 (B)(2) AND FOR THE PURPOSE OF THE INFORMAL EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S., §307 (B)(1) AND (B)(7).

Sue Sullivan made a motion at 6:29 p.m. to enter into executive session to discuss negotiations pursuant to 25 O.S. §307 (B)(2) and for the purpose of the informal evaluation of the superintendent pursuant to 25 O.S., §307 (B)(1) and (B)(7). Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN MEETING AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Sue Sullivan made a motion at 9:23 p.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

MINUTES OF THE EXECUTIVE SESSION: Board Members Julie Jenison, Sue Sullivan, Gail LoPresto, Melinda Johnson, Reji Varghese; Administrators Dr. Jim Capps, Dr. Melani Mouse, Dr. Ann Millerborg, Steve Myers, Dr. Fred Rhodes, and Sue Kuntze met in executive session for the discussion of negotiations pursuant to 25 O.S. §307 (B)(2). At this time all administrators except Dr. Jim Capps left executive session. The executive session continued with Board Members Julie Jenison, Sue Sullivan, Gail LoPresto, Melinda Johnson, Reji Varghese; and Superintendent Dr. Jim Capps. The continuation of executive session was for the purpose of the informal evaluation of the superintendent pursuant to 25 O.S., §307 (B)(1) AND (B)(7).

No action was taken.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 9:24 p.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Reji Varghese, aye; LoPresto, aye; Jenison, aye.

10:00 a.m. in accordance with 25 O.S. Section 311. Notice of this special meeting was filed in the office of the County Clerk on November 4, 2003 at 2:36 p.m.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

The meeting was called to order by President Julie Jenison at 12:15 p.m. Members recorded present were President Julie Jenison; Vice-President Sue Sullivan; Members Gail LoPresto, and Reji Varghese; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk; and others. Melinda Johnson, member was absent.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AN OVERNIGHT TRAVEL REQUEST FOR ROD RICHARDSON TO ATTEND AN AP WORKSHOP IN RICHARDSON, TEXAS ON FRIDAY, NOVEMBER 14 THROUGH SATURDAY, NOVEMBER 15, 2003.

Gail LoPresto made a motion to approve an overnight travel request for Rod Richardson to attend an AP workshop in Richardson, Texas on Friday, November 14 through Saturday, November 15, 2003. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AN OVERNIGHT TRAVEL REQUEST FOR JENNIFER SEAL TO ATTEND THE EDUCATOR’S LEADERSHIP ACADEMY IN GUTHRIE, OKLAHOMA ON NOVEMBER 14 – 15, 2003; WATONGA, OKLAHOMA ON JANUARY 30 – 31, 2004; AND POTEAU, OKLAHOMA ON MARCH 26 – 27, 2004.

Sue Sullivan made a motion to approve an overnight travel request for Jennifer Seal to attend the Educator’s Leadership Academy in Guthrie, Oklahoma on November 14 – 15, 2003; Watonga, Oklahoma on January 30 – 31, 2004; and Poteau, Oklahoma on March 26 – 27, 2004. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPRIATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – RANDY RADER.

Randy Rader, principal at Apollo Elementary School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PERFORMANCE BY HEFNER MIDDLE SCHOOL DRAMA STUDENTS – CAROLYN BEHRENS.

Julie Jenison said the performance by Hefner Middle school drama students had been canceled.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE PROCLAMATION OF AMERICAN EDUCATION WEEK FOR NOVEMBER 16 – 22, 2003 – JAN SANDS.

Julie Jenison introduced Jan Sands, Putnam City Association of Classroom Teachers president. Jan Sands read the American Education Week Proclamation listed below:

Whereas, public schools are the backbone of our democracy, providing young people with the tools they need to maintain our nation’s precious values of freedom, civility and equality; and

Whereas, education employees – be they custodians or teachers, bus drivers or librarians, secretaries or teacher assistants – work tirelessly to serve our children and communities with care and professionalism; and

Whereas, schools are community centers, bring together adults and children, educators and volunteers, business leaders and elected officials in a common enterprise.

Gail LoPresto made a motion to approve the proclamation of American Education Week for November 16 – 22, 2003. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

Dr. Jim Capps thanked district administrators for their hard work in serving students and the community.

ITEM #4 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Dr. Capps stated there is an additional overnight travel request to be considered. The request is for Bob Melton to Milpitas, California on December 8 – 11, 2003. Gail LoPoresto made a motion to approve the consent agenda as presented adding the overnight travel request for Bob Melton to Milpitas, California on December 8 – 11, 2003. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for Regular Board meeting November 3, 2003 and Special Board meeting November 7, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200403233 to 200403482 inclusive for time period from October 29, 2003 to November 10, 2003 with the exception of purchase order number 200403243 ($250.00) for Triangle A & E for the 2003-2004 school year.

c. School Activity Fund Transfer List including Lake Park Elementary School, Western Oaks Elementary School.

d. School Activity Fund-raisers including Apollo Elementary School, recycling old mobile phones ($1,000.00); Ralph Downs Elementary School, Santa pictures ($500.00); Northridge Elementary School, sell Northridge license plates ($1,500.00), bake sale at Wal-Mart ($500.00); Rollingwood Elementary School, make and sell picture buttons ($250.00); Western Oaks Elementary School, sell Christmas candy grams ($30.00); Wiley Post Elementary School, Book Fair ($700.00); Windsor Hills Elementary School, Santa pictures ($1,700.00); Mayfield Middle School ($250.00); Putnam City High School, sucker sale ($120.00); Putnam City Academy, sale of T-shirts and "hoodies" ($200.00).

e. Renewal of districtwide subscription for World Book Online. The online version of World Book will be available to every student, teacher, and employee of Putnam City Schools from every computer. They will be able to access the most recent information available including current events. The online version of World Book allows students to hear audio clips, see video animations, and interactively browse or search the expanded encyclopedia.

f. Agreement for participation in the Oklahoma County Data Portal for Health Information Collection. The Oklahoma City County Health Department has asked Putnam City Schools to be the first education entity to participate in a collaborative data collection effort on behalf of public health. The focus of this agreement will be to bring together decision-makers from hospitals, community clinics, emergency departments, public health service providers, government officials, and other professionals to hopefully identify health trends among the general population before they become epidemic.

g. Renewal contract for Putnam City Reading Recovery® Training Site to provide continuing contact for three trained Reading Recovery® teachers at Enid Public Schools. Enid Public Schools would like three trained Reading Recovery® teachers to receive continuing contact training during the 2003-2004 school year. The contract outlines the fees and the services provided by those fees. The continuing contact fee is $1,000.00 for each teacher. The total amount is $3,000.00 plus mileage for the teacher leaders. This money will be deposited under a Reading Recovery® project code 112 and used for costs related to Reading Recovery®.

h. Renewal agreement with Penn Square Mall. Each year our students perform at Penn Square Mall during the holiday season. To negate the need for each school to enter into an agreement, Penn Square is asking that the district approve one agreement and provide one insurance certificate for districtwide performances.

i. Declaration of obsolete and/or surplus items.

j. Overnight travel requests as submitted under separate cover.

k. Out-of-state trips:

1. Putnam City North High School Varsity Cheer Squad and Junior Varsity Cheer Squad to the NCA National Cheerleading Championships in Dallas, Texas on December 27 – 29, 2003.

2. Putnam City West High School Pom Squad to National Dance Association’s Dance Championship in Las Vegas, Nevada on March 4 – 8, 2004.

l. Retirements and resignations as listed on Attachment A.

Dr. Capps announced with regret and sadness the retirement of Dr. Gene Parsons, assistant superintendent for curriculum and instruction. He wished him well in his new venture.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Julie Jenison asked Board members to remove the name of Trina Langston from support personnel. Sue Sullivan made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes with the exception of Trina Langston. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE ORDER NUMBERS 200403243 ($250.00) FOR TRIANGLE A & E.

Reji Varghese made a motion to approve purchase order number 200403243 ($250.00) for Triangle A & E. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, abstain; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON APPROVAL OF THE 2004-2005 PRELIMINARY ESTIMATE OF NEEDS.

Pursuant to Title 70, Oklahoma Statues, Section 5-134, by December 31 of each year the Board of Education shall prepare "…a preliminary estimate of the amounts of money and a tax rate or rates, which it then believes will be required for the district for the ensuing fiscal year." The total estimated needs, from General Fund is $90,500,000.00. The total estimated needs to be financed from the Building Fund is $4,700,000.00. Mrs. Sullivan made a motion to approve the 2004-2005 Preliminary Estimate of Needs. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #9 – SUPERINTENDENT’S REPORT.

Peggy Boyles, foreign Language coordinator, has been named "Supervisor of the Year" by the National Association of District Supervisors of Foreign Languages. The award if based on service to the profession at local, state, regional and national levels.

Congratulations to Apollo Elementary school for receiving a $500.00 grant from Wal-Mart. The grant can be used for instructional materials.

Kenneth Cooper Middle School’s Katy Shannon and her 7th grade science class answered a question posed in the newspaper by the Oklahoma Energy Resources Board (OERB). They won $500.00 for responding with the correct answer.

Paula Carlile, Elementary Language Arts coordinator, received a check for $4,596.34 from TAWL (Teachers Applying Whole Language of Oklahoma) of Oklahoma. The organization encourages the purchase of reading books for early readers.

This week is School Psychologist Week. Our thanks go to our outstanding staff of school psychologists for the work they do.

ITEM #10 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan thanked Dr. Capps for the good news in his report. She complimented the Putnam City High School back-up quarterback for helping the team make it to the playoffs. She wished the football team continued success. The Putnam City High School football team will play Broken Arrow this Saturday at 1:30 p.m. She expressed well wishes to Dr. Gene Parsons in his retirement.

Melinda Johnson talked about recently attending a play at Hefner Middle School. She complimented the Hefner Middle School drama students. She wished Board Clerk Andy Nowlin a happy birthday.

Reji Varghese complimented the Veteran’s Day assembly at Western Oaks Elementary School. He expressed appreciation to all district employees who educate Putnam City students. He expressed well wishes to Dr. Gene Parsons in his retirement. He wished employees, students and patrons a happy Thanksgiving holiday.

Gail LoPresto talked about the health fair and the community partners at Tulakes Elementary School. She complimented the Veterans Day assembly at Cooper Middle School. She said it touched her heart.

Julie Jenison thanked Dr. Parsons for his service to the district. She complimented the students and staff for the moving Veteran’s Day assembly. She wished employees, students and patrons a blessed Thanksgiving holiday.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 6:22 p.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Julie Jenison called the meeting to order at 12:00 o’clock noon and the Board Clerk recorded the following present: Julie Jenison, president; Sue Sullivan, vice-president; Gail LoPresto, and Reji Varghese members; Superintendent, Dr. Jim Capps; Andrea Nowlin, Board Clerk; and others. Board member Melinda Johnson was absent.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO RECEIVE BIDS FOR THE $6,745,000.00 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THIS SCHOOL DISTRICT AND AWARD BOND TO THE LOWEST BIDDER.

Steven H. McDonald, of Steven H. McDonald & Associates, Inc., was introduced at this time by Julie Jenison. Steven McDonald proceeded with the rest of the meeting. The sealed bids were opened by Steven McDonald. The recommendation by Steven McDonald was to accept the low bid from Country Club Bank, Prairie Village, Kansas for an average rate of 2.147360%, net interest cost of $508,387.50. Sue Sullivan made a motion to approve the recommendation and award the bid to Country Club Bank, Prairie Village, Kansas. Gail LoPresto seconded the motion. Roll Call Vote: Sullivan, aye; Varghese, aye; LoPresto, aye; Jenison, aye. There were no nay votes. See attached additional detailed minutes prepared by STEPHEN H. MCDONALD & ASSOCIATES, INC.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO TAKE ACTION ON A RESOLUTION PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION COMBINED PURPOSE BONDS IN THE SUM OF $6,745,000.00 BY THIS SCHOOL DISTRICT, AUTHORIZED AT AN ELECTION CALLED AND HELD FOR SUCH PURPOSE; PRESCRIBING FORM OF BONDS; PROVIDING FOR REGISTRATION THEREOF; PROVIDING FOR LEVY OF AN ANNUAL TAX FOR THE PAYMENT OF PRINCIPAL AND INTEREST ON THE SAME; AND FIXING OTHER DETAILS OF THE ISSUE.

Steven McDonald introduced a resolution, which was read in full by the clerk, and upon motion by Mrs. LoPresto and seconded by Sue Sullivan, said resolution was adopted by the following Roll Call Vote: Sullivan, aye; Varghese, aye; LoPresto, aye; Jenison, aye; There were no nay votes. See attached additional detailed minutes prepared by STEVEN H. MCDONALD & ASSOCIATES, INC.

ITEM #4 – CONSIDERATION OF AND VOTE TO TAKE ACTION ON A RESOLUTION DESIGNATING THE GENERAL OBLIGATION BONDS OF 2004 AS "QUALIFIED TAX-EXEMPT OBLIGATIONS" PURSUANT TO SECTION 265(b)(3)(B) OF THE INTERNAL REVENUE CODE OF 1986.

Steven McDonald introduced the resolution. Reji Varghese made a motion to approve the resolution designating the general obligation bonds of 2004 as "Qualified Tax-Exempt Obligations" pursuant to Section 265(b)(3)(B) of the Internal Revenue Code of 1986. Gail LoPresto seconded the motion. Roll Call Vote: Sullivan, aye; Varghese, aye; LoPresto, aye; Jenison, aye; There were no nay votes. See attached additional detailed minutes prepared by STEVEN H. MCDONALD & ASSOCIATES, INC.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion to adjourn the meeting at 12:10 p.m. Reji Varghese seconded the motion. Vote: Sullivan, aye; Varghese, aye; LoPresto, aye; Jenison, aye.