The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session on Monday, October 6, 2003 at 5:00 p.m. in the boardroom at the Administration Building, 5401 N.W. 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, October 3, 2003 at

4:00 p.m. in accordance with 25 O.S. Section 311. Notice of this special meeting was filed in the office of the County Clerk on September 8, 2003 at 2:14 p.m.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

The meeting was called to order by President Julie Jenison at 5:00 p.m. Members recorded present were President Julie Jenison; Vice-President Sue Sullivan; Gail LoPresto, Reji Varghese, Melinda Johnson members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk; and others.

ITEM #2 – CONSIDERATION OF AND VOTE ON THE SUPERINTENDENT’S CONTRACT FOR THE 2003-2004 SCHOOL YEAR.

Sue Sullivan made a motion to approve the Superintendent’s contract for the 2003-2004 school year. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON A NEW SUPERINTENDENT’S EVALUATION FORM.

Sue Sullivan made a motion to consider a new Superintendent’s evaluation form. Gail LoPresto seconded the motion. Discussion followed with Board members working on the development of a new Superintendent’s evaluation form. The final version of the new evaluation form will be voted on at the next Board meeting. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, nay; Jenison, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 5:59 p.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE - DR. LINDA EVERETT.

Dr. Linda Everett, principal at Putnam City West High School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – RECOGNITION OF NATIONAL MERIT SCHOLARSHIP SEMIFINALISTS – DR. MELANI MOUSE.

Dr. Melani Mouse stated that more than one million juniors in over 20,000 United States high schools entered the merit program by taking the Preliminary Scholastic Aptitude Test (PSAT). The semifinalists represent the top scorers in each state. There are five semifinalists from the Putnam City School District. Dr. Mouse introduced the semifinalists who were in attendance at the Board meeting: Putnam City North High School seniors Grant Archie, David Frosch, Jamie Marie Hill, Phillip Melton; and Putnam City West High School senior, Clark Townsend. Putnam City High School senior, Joshua Borders was introduced as a National Achievement Scholarship Semifinalist. The National Achievement Scholarship Program is an academic competition for African-American high school students.

ITEM #3 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM #4 – PRESENTATION OF ACT SCORES – DR. GENE PARSONS.

Dr. Gene Parsons, assistant superintendent for curriculum and instruction, presented a five-year projection of local, state, and national ACT scores to Board members. The projection shows that Putnam City students have improved in every area (math, English, reading, and science). He stated that 73% of Putnam City students take the ACT. Dr. Gene Parsons stated that the information in the projection report is used as part of school improvement to help students plan for their educational future.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Gail LoPresto made a motion to approve the consent agenda as presented. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye: Jenison, aye.

a. Minutes for Regular Board meeting September 15, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200402056 to 200402644 inclusive; for time period from September 9, 2003 to September 29, 2003 with the exception of purchase order numbers 200402092, 200402335, and 200402377 ($640.28) for Triangle A & E for the 2003-2004 school year.

c. School Activity Fund Transfer List including Mayfield Middle School and Putnam City North High School.

d. School Activity Fund Subaccount Request List including Putnam City High School and Putnam City West High School.

e. School Activity Fund-raisers including Central Intermediate School, Fall Book Fair ($400.00); Ralph Downs Elementary School, snow cone sale ($450.00); Harvest Hills Elementary School ($120.00), skating party ($600.00); Hilldale Elementary School, school pictures ($300.00), faculty shirt sales ($150.00); Kirkland Elementary School, school pictures ($1,200.00), hat day on Fridays ($300.00); Lake Park Elementary School, school pictures ($2,000.00), donations only ($8,500.00); Northridge Elementary School, school pictures ($5,000.00); Rollingwood Elementary School, school pictures ($2,000.00), M & M candy sale ($100.00); Tulakes Elementary School, Donuts for Dads ($50.00), school pictures ($800.00), cookie dough sale ($400.00); Western Oaks Elementary School, skate-time school program ($5.00 / rental), school pictures ($1,800.00), Rollerland skating ($200.00), Fall Carnival ($4,000.00), sale of chorus T-shirts ($10.00 / shirt); Wiley Post Elementary School, sale of chorus T-shirts ($150.00), Will Rogers Elementary School, sell videos of music performances ($100.00), sell Halloween candy grams ($150.00); Windsor Hills Elementary School, decorated cookie sale and face painting ($400.00); Central Middle School, Century Products brochure sale ($1,200.00), discount coupon card sale ($2,000.00), brochure sale ($3,000.00); Cooper Middle School, sale of Okarche cinnamon rolls ($3,000.00), book fair ($400.00); Mayfield Middle School, funnel cake and soda sale ($800.00), percentage purchases through Albertson’s ($200.00); Alternative Programs, Albertson’s community partner card ($500.00).

f. Elementary Contracts including Will Rogers Elementary School, Jostens Publishing ($5,187.50).

g. Contract for Speech-Language Pathology Services with Shana Covalt, M.A./C.C.C./SLP.

h. Declaration of obsolete and/or surplus items.

i. Overnight travel requests as submitted under separate cover.

j. Out-of-state trips:

1. Putnam City North High School orchestra students to St. Louis Heritage Band and Orchestra Festival in St. Louis, Missouri on April 23 – 26, 2004.

2. Putnam City High School DECA students to the annual DECA Southern Region Leadership Development Conference in San Antonio, Texas on November 23 – 25, 2003.

k. Retirements and resignations as listed on Attachment A.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve recommendation of employment of new personnel as listed on attachment A. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBERS 200402092, 200402335 AND 200402377 ($640.28) FOR TRIANGLE A & E.

Sue Sullivan made a motion to approve purchase order numbers 200402092, 200402335 and 200402377 ($640.28) for Triangle A & E. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, abstain; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF AIMS WORKSHOPS COVERING 4 AIMS CORE CURRICULUM MODULES FOR 75 TEACHERS. $40,320.00 (TITLE II FUNDS)

Gail LoPresto made a motion to approve AIMS (Activities Integrating Math and Science) workshops covering four AIMS core curriculum modules for 75 teachers in the amount of $40,320.00 from Title II funds. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

The workshops are designed for all 5th grade teachers. They are designed to develop the capacity to deliver highly effective classroom instruction matched to the PASS skills for math and science. The workshops are also designed to deliver AIMS in a highly focused manner directed specifically to PASS objectives. The workshops will be presented by facilitators from the AIMS Education Foundation in four two-day modules. Module I, Investigation and Experimentation, will take place October 28 – 29. Module II, Physical Science, will be presented December 11 – 12. Module III, Earth Science, will take place on January 29 – 30. Module IV, Life Science, will be presented March 4-5. All sessions will be held at the Administration Building.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH THE CHILD STUDY CENTER, DEVELOPMENTAL-BEHAVIORAL PEDIATRICS SECTION, DEPARTMENT OF PEDIATRICS, UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER.

Gail LoPresto made a motion to approve contract with The Child Study Center Developmental-Behavioral Pediatrics Section, Department of Pediatrics, University of Oklahoma Health Sciences Center. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The Child Study Center is among the most qualified and least expensive sources for independent evaluations and consultations available to the District. The funding for this contract will be paid from Project 621 – IDEA Federal Funds. The annual cost of this contract will not exceed the sum of twenty-five thousand dollars ($25,000.00).

ITEM 10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE APPOINTMENT OF MEMBERS TO THE DISTRICT-WIDE GIFTED COMMITTEE AND THE LOCAL ADVISORY COMMITTEE FOR THE PUTNAM CITY GIFTED PROGRAM.

Gail LoPresto made a motion to approve the appointment of members as listed to the district-wide Gifted Committee and the Local Advisory Committee for the Putnam City Gifted Program. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The members include Cathy Douglas, Putnam City West High School Gifted Specialist; Stephanie Wallace, Windsor Hills Elementary School classroom teacher; Lisa Dixon, elementary parent; Pam Sullivan, elementary parent; Dr. Gene Parsons, assistant superintendent for curriculum and instruction. Those also serving on the local Advisory Committee include Joyce Foster, Northridge Elementary School Gifted Specialist; Beverly Cole, Cooper Middle School Gifted Specialist; Judy Murnan, Hefner Middle School classroom teacher; Julie Jenison, middle school parent; Jacquie Cartmell, middle school parent; Carolyn Gallant, high school parent; Sherri Boyd, high school parent; Sue Hooper, Wiley Post Elementary School Principal; Christie Baker, Central Middle School Principal; Dr. Linda Everett, High School Administrator; Elise Kauffman-Lynn, Gifted Education Coordinator.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE UPDATES TO THE GIFTED EDUCATIONAL PLAN FOR PUTNAM CITY PUBLIC SCHOOLS FOR THE 2003-2004 SCHOOL YEAR.

Reji Varghese made a motion to approve updates to the Gifted Educational Plan for Putnam City Public Schools for the 2003-2004 school year. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The Putnam City Schools adopted the present Gifted Education Program in the spring of 1993. The Legislature, through house Bill 2041, has mandated all school districts to update or keep their present Gifted Educational Plan each year, pursuant to new statues. The update includes:

• Professional Development
• Implementation of the Putnam City Schools Gifted Program
• Components of Appropriate Flexible Pacing
• Integrating Curriculum/Thematic Units
• Learning Styles
• Higher Level Thinking Skills

The gifted specialist(s) or designee is responsible for coordinating the site program options selected. Delivery is addressed by both the classroom teacher and the gifted specialist(s). They work closely together to implement appropriate flexible pacing, plan enrichment, coordinate resources for units of study, and facilitate academic/social support when needed. The gifted specialist provides professional support through modeling, consultation, co-teaching, collaborative problem solving and inservice training. The specialist is responsible for coordinating gifted student identification, monitoring student progress, and maintaining records.

Gifted specialists(s) meet on a regular basis with identified gifted students and a minimum of one nine-week required elective course. Additional time with sixth, seventh, and eighth grade students may be arranged. This will occur through mini-courses and other enrichment options. Honors courses will be offered for seventh and eighth grades in the areas of English, math, and science. Students’ needs in the area of social studies will be addressed on an individual basis through appropriate flexible pacing and enrichment in the core classes.

It is recommended that students enroll in honors courses by teacher, parent, or student selection. Maintaining high curriculum standards to challenge students to achieve to their full potential is essential.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF 300 LANDWARE GOTYPE! PRO KEYBOARDS. $14,700.00 (FEDERAL PROJECT #559)

Gail LoPresto made a motion to approve purchase of 300 Landware GoType! Pro Keyboards in the amount of $14,700.00 from project code #559 Federal Grant Funds. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. This is another in the series of purchases with federal grant funds. No district or general funds are required. Funds under this grant may only be used in connection with this grant project.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF SD ASSIGN FOR WINDOWS, SD EXPRESS FOR WINDOWS AND SD REMOVE. $16,499.00 (FEDERAL PROJECT #559)

Reji Varghese made a motion to approve purchase of SD Assign for Windows, SD Express for Windows and SD Remove in the amount of $16,499.00 from project code #559 Federal Grant Funds. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. This is another in the series of purchases with federal grant funds. No district or general funds are required. Funds under this grant may only be used in connection with this grant project.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF RIVERDEEP INTERACTIVE LEARNING LICENSES FOR JAMES L. DENNIS ELEMENTARY SCHOOL. $7,000.00 (PROJECT 768/OKLAHOMA EDUCATIONAL TECHNOLOGY TRUST/OK-ACTS (GATES) PARTNERSHIP GRANT)

Gail LoPresto made a motion to approve purchase of Riverdeep Interactive Learning Licenses for James L. Dennis Elementary School in the amount of $7,000.00 from project 768/Oklahoma Educational Technology Trust/OK – Acts (Gates) Partnership Grant. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. James L. Dennis Elementary School was awarded a $50,000.00 OETT/OK-ACTS Partnership Grant in August. Principals who had previously completed the OK-ACTS Technology Training for School Administrators were eligible to apply for this grant. Four of our elementary schools applied and two were funded. This funding program is designed to implement and sustain collaborative professional learning and high achieving school practices through the use of technology.

This grant will provide teacher tools to research educational websites that provide authentic lessons with the use of technology. Access to over 3,000 tutorials covering 35 of the most common software packages used in education will also be available. Licenses purchased through this grant will enable parents and students to access and use from home, the online software through Riverdeep products, Destination Math, and Destination Reading. Training for teachers is also provided as a part of this grant, professional development being a required component.

ITEM #15 – CONSIDERATION OF AND VOTE ON RECOMMENDATION TO CHANGE THE 2003-2004 DISTRICT CALENDAR.

Reji Varghese made a motion to approve the recommendation to change the 2003-2004 District Calendar. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, nay; Varghese, aye; LoPresto, aye; Jenison, aye. In the approved 2003-2004 District Calendar, Elementary Conference Day is set for April 16, 2004. The administration recommends this be moved to February 20, 2004. February 20 is the day set for Middle and High School Conference Days. The earlier date will provide a timely opportunity for parents of elementary students to meet with teachers in the spring semester. It will be convenient for parents to plan for no school for students at all levels on February 20. Bus drivers will attend inservice on February 20. All students will attend school on April 16.

ITEM #16 – SUPERINTENDENT’S REPORT.

Congratulations to Dawn Pybas, Harvest Hills Elementary School kindergarten teacher, for being selected for the Barbara Spriestersbach Award for excellence in Teacher. The award was presented by the Oklahoma Association of School Library Media Specialists at the annual Encyclo-Media conference sponsored by the State Department of Education.

Energy savings due to site closures this past summer were significant. The savings comparisons for July were $36,882.00 and the August savings were $121,953.00. Our estimated savings were $130,000.00 but actual savings were $158,835.00.

Two of Oklahoma State University’s top 20 freshman are district graduates. Congratulations to Erin Gray and Jennifer Johnson for earning the recognition.

Energy savings from closing schools in July and delaying the start of school were significant. The district projected savings of about $130,000.00, but ended up with actual savings of $158,835.00.

Putnam City’s official October 1st class count is 19,375.

Putnam City’s bond election is scheduled for Tuesday, October 14. District voters may vote in their regular polling places from 7 a.m. to 7 p.m.

ITEM #17 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan thanked Dr. Capps for the good news in his report. She was pleased with the increase in student enrollment. She thanked Dr. Parsons for the ACT report and congratulated the National Merit Semifinalists. She said she enjoyed attending the September 18th inservice. She said she appreciated the importance given to teachers in the educating of students. The thanked district teachers for their hard work in educating Putnam City students.

Melinda Johnson noted the absence of Carol and Jerry Casey at the Board meeting. She commented on Carol’s untimely death and stated that Carol will be greatly missed. She offered her thoughts and prayers to the Casey family. She congratulated Putnam City North High School on their recent Open House. She thanked the PTSA for providing Board members with a PTA directory.

Reji Varghese also recognized the absence of Carol and Jerry Casey at the Board meeting. He offered condolences to the Casey family in the death of Carol. He also thanked Dr. Parsons for his presentation of the ACT report. He said the district scores reflect the dedication of Putnam City teachers.

Gail LoPresto also expressed sadness that Carol and Jerry Casey were not at the Board meeting. She said that Jerry Casey asked her to thank the Administration and the Board of Education for their care and support. She thanked First Enterprise Bank for using their marquee to remind patrons of the upcoming bond election. She said the Open House at Putnam City West High School was very successful. She enjoyed attending recent football games at Mayfield Middle School, Putnam City High School, and Putnam City West High School.

Julie Jenison also noted the absence of Carol and Jerry Casey at the Board meeting. She talked about first meeting them when she became a Board member. She said they were very kind to her and she appreciated their friendship and support. She said Carol Casey will be greatly missed. She thanked the Professional Development Committee for their hard work in preparing for the September 18th professional development day. She congratulated the National Merit Semifinalists.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 7:30 p.m. to adjourn the meeting. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Reji Varghese, aye; LoPresto, aye; Jenison, aye.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 - INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE - KELLY SUCHY.

Kelly Suchy, principal at Coronado Heights Elementary School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 - RECOGNITION OF CORONADO HEIGHTS ELEMENTARY SCHOOL STUDENT - KELLY SUCHY.

Kelly Suchy introduced Chief Long with the Oklahoma City Fire Department. Chief Long presented a special certificate of commendation to Nedal Ghamrawi, 5th grade student at Coronado Heights Elementary School. Nedal was recognized for saving his brother's life on July 1,2003. Three-year old Amir Ghamrawi was choking on a hotdog when Nedal performed the Heimlich maneuver. Kelly Suchy said Nedal applied the basic safety skills he learned in the Risk Watch Program. Kelly Suchy recognized Lindsay Tesio, physical education teacher at Coronado Heights Elementary School, who taught the program. The Risk Watch Program includes instruction in water, fire, gun, poison, choking and suffocation safety. The program is sponsored by the Oklahoma City Fire Department.

ITEM #3 - CONDUCT PUBLIC HEARING TO TAKE PUBLIC COMMENTS ON FINANCIAL MATTERS. INCLUDING PAST AND PRESENT EXPENDITURES OF THE DISTRICT.

Steve Myers, district business manager and treasurer, gave a presentation on the proposed budget for the 2003-2004 school year. The presentation included summaries of revenue, expenditures, and fund balance for Fiscal Year 2003 and projected totals for Fiscal Year 2004. He explained the areas of expenditure in the $90,391,237.00 budget for the 2003-2004 school year. Steve Myers said copies of the proposed budget are available at the administration building. He provided an opportunity for questions or comments on the proposed budget. The final Fiscal Year

2003-2004 Budget Guide will be submitted to the Board of Education on November 3, 2003.

ITEM #4 ~ PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM #5 - CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS. WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS. WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION. AND APPROVAL OF THE FOLLOWING ITEMS:

c. School Activity Fund Transfer List including Putnam City High School and Putnam City North High School.

d. School Activity Fund Subaccount Request List including Putnam City North High School.

f. Flu shot clinic for district employees.

g. Overnight travel requests as submitted under separate cover.

h. Retirements and resignations as listed on Attachment A.

ITEM #6 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Reji Varghese made a motion to approve recommendation of employment of new personnel as listed on Attachment A to these minutes. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #7 - CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBERS 200402768. 200402835. AND 200402899 ($995.60) FOR TRIANGLE A & E.

Sue Sullivan made a motion to approve purchase order numbers 200402768,200402835, and 200402899 ($995.60) for Triangle A & E. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, abstain; Jenison, aye.

ITEM #8 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 2 FOR THE PUTNAM CITY HIGH SCHOOL HVAC PROJECT.

Sue Sullivan made a motion to approve Change Order Number 2 for the Putnam City High School HV AC project. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. This change order requires the construction of a CMU block building with galvalum standing seam to house HV AC equipment. The existing building that was going to be used for the equipment was found to be inadequate.

ITEM #9 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 1 FOR THE CENTRAL INTERMEDIATE HVAC PROJECT.

Gail LoPresto made a motion to approve Change Order Number 1 for the Central Intermediate HVAC project. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The change order allows for repair and removal of old duct work that wasn't part of the original contract.

ITEM #10 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE A NEW SUPERINTENDENT'S EVALUATION FORM.

Gail LoPresto made a motion to approve a new Superintendent's evaluation form as is stated in the draft presented to board members. Sue Sullivan seconded the motion. Discussion followed. During the discussion, board members requested additional changes be made to the proposed evaluation form. Gail LoPresto made an amended motion to approve the Superintendent's evaluation form with additional changes. Sue Sullivan amended her second. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #11 - SUPERINTENDENT'S REPORT.

Thanks to everyone who voted for the recent bond issue. This support is greatly appreciated.

Projects will begin upon receipt of the first release of funds in January 2004.

As you know, we were hit with a computer virus and our technology department has had their hands full. I want to commend them for the outstanding job they are doing to get the district back up and running.

Twenty-nine Western Oaks Elementary School faculty and staff have signed up to mentor students with special needs. Teachers and staff members spend 10 to 20 minutes of their lunch or planning period each week building a relationship with the students they mentor.

Cooper Middle School has two vocal music students selected for the Central Oklahoma Honor Choir. They are 8th graders Grace Bolongia and Aryanna Greenhoward.

Since 1989, Seagate has contributed approximately $25,000.00 to Lake Park Elementary School special needs students. This year their donation was $1,000.00.

Congratulations to Glenda Ross, art teacher at Ralph Downs Elementary School, who was recently informed that the Council for Art Education Inc. voted to award her their highest award, the Clare Flanagan Grand Award. Glenda will receive $1,000.00 from the Council ($500.00 for herself and $500.00 for the Oklahoma Art Education Association).

ITEM #12 - COMMENTS BY BOARD MEMBERS.

Sue Sullivan congratulated Nadal Ghamrawi on receiving the commendation for saving his brother's life. She thanked the Human Resources Department for providing the personnel directory in a timely manner. She thanked Dr. Capps for the report on the computer virus. She said that approving anew Superintendent's evaluation form did not indicate dissatisfaction with the performance of Dr. Capps.

Melinda Johnson also congratulated Nadal Ghamrawi and thanked the Oklahoma City Police and Oklahoma City Fire Department for their participation in Risk Watch. She thanked Dr. Capps and his stafffor keeping the community aware of the bond election. She also thanked the community for supporting the district in the recent bond election.

Reji Varghese thanked the community for its support in the recent bond election. He thanked the technology department for their efforts in dealing with the virus that struck district computers. He thanked the Oklahoma Medical Research Foundation for their contribution of$7,000.00 that will decrease the cost of flu shots for district employees. He also praised the performance of Dr. Capps.

Gail LoPresto thanked communications director Steve Lindley and district staff for their efforts in informing voters of the bond election. She said her minister made an announcement during a recent worship service about the bond election. She said she was pleased to have Dr. Jim Capps as Superintendent and she appreciates his work in the district. She thanked Information Technology Services Director Bettie Estes-Rickner and her staff for their hard work in dealing with the district computer virus.

Julie Jenison also thanked the community for its support in the recent bond election. She expressed appreciation to Dr. Capps for his service to the district. She said she was glad the Superintendent's evaluation form has been approved.

ITEM #13 - CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #14 - CONDUCT A WORK SESSION FOR THE PURPOSE OF DISCUSSION BETWEEEN THE BOARD OF EDUCATION AND THE ADMINISTRATION REGARDING DISTRICT AND BOARD OF EDUCATION GOALS FOR THE 2003-2004 SCHOOL YEAR.

Dr. Capps said the work session will provide an opportunity for Board members to review the Organizational Goals that were adopted at the October 1, 2001 Board meeting. The goals were developed to operate in conjunction with the District CLEP in providing leadership and focus for the district during the next four years. Since that time, members of the Superintendent's staff served on committees for each goal. An update on each goal was presented by the Superintendent's staff

· Recruit, hire and retain the most qualified personnel- Dr. Ann Millerborg, assistant superintendent for Human · · Resources
· Enhance the climate of safety and mutual respect - Mike Fry, director of student services
· Prepare students for responsible citizenship - Sue Kuntze, director of elementary education
· Promote open and effective communication among all stakeholders - Mike Fry
· Focus on continuous improvement and success for every student - Dr. Melani Mouse, director of secondary education
· Board members were given the opportunity for comments or questions during each presentation.

ITEM #15 - CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 8:24 p.m. to adjourn the meeting. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Reji Varghese, aye; LoPresto, aye; Jenison, aye.