Members present: Melinda Johnson, president; Sue Sullivan, vice-president; Gail LoPresto, Earl Stewart, and Julie Jenison, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATION AND PLEDGE OF ALLEGIANCE – DR. DON WENTROTH.

Dr. Don Wentroth, principal at Western Oaks Middle School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PERFORMANCE BY WESTERN OAKS MIDDLE SCHOOL DJEMBE DRUM AND DANCE GROUP – DR. DON WENTROTH.

Dr. Wentroth introduced Susan Mullens, Western Oaks Middle School English teacher, and Djembe drum and dance group teacher. The Djembe drum and dance group along with Ms. Mullens, entertained board members and the audience with a percussion/dance performance. The student drummers were Ritchie Varghese, Josh Williams, Rachel Wheeler, Joyce Samuel, Brittany Solis, and Cecilia Vela. The student dancers were Alex Hall, Jamie Garrett, Jessica Rice, and Nissy Kuruvilla.

ITEM #3 – PUBLIC PARTICIPATION.

There were two requests to speak to the public. Patron Kim Curtis talked about transportation from school to a daycare outside district boundaries for students with special needs. Vicki Vaughan, president of the Putnam City Association of Classroom Teachers, advised board members and the audience about a town hall meeting on January 10th at Francis Tuttle.

ITEM # 4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Mrs. Sullivan made a motion to approve the consent agenda as presented. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

a. Minutes for Regular Board Meeting December 3, 2001.

b. Financial report and bimonthly bills for purchase order numbers 200205207 through 200205702 for time period from November 27, 2001 to December 17, 2001 with the exception of purchase order numbers 200205214, 200205516, 200205523, 200205617, and 200205681 ($746.61) for Triangle A & E.

c. School Activity Fund Transfer list including Central Intermediate, Central Middle School, Mayfield Middle School, and Putnam City High School.

d. School Activity Fund Subaccount Request list including Kirkland Elementary.

e. School Activity Fund-raisers including Central Elementary, Book Fair ($100.00); Central Intermediate, candy ($200.00); Harvest Hills Elementary, T-shirts ($500.00); Hilldale Elementary, spring pictures ($600.00); Kirkland Elementary, T-shirts ($8,000.00), candy and slim jims ($1,250.00); Rollingwood Elementary, yearbooks ($100.00); Tulakes, group pictures ($100.00); Will Rogers Elementary, family fun night ($2,000.00); Windsor Hills Elementary ($2,500.00); Mayfield Middle School, candy ($300.00), print shirts ($250.00); Western Oaks Middle School, pom pons ($500.00); and Putnam City Academy, snack products ($300.00).

f. Declaration of obsolete and/or surplus items.

g. Overnight travel requests as submitted under separate cover.

h. Out-of-state trips:

1. Putnam City High School DECA students to DECA Sports and Entertainment Marketing Conference in Orlando, Florida on February 7 – 9, 2002.

2. Putnam City Honors Chorus Program to Bluebonnet Music Festival in San Antonio, Texas on April 26 – 28, 2002.

3. Putnam City High School Student Council members to the 2002 National Association of Student Councils Convention in Virginia Beach, Virginia on June 22 through July 1, 2002.

4. Putnam City North Key Club to the Weekend of a Lifetime in Midlothian, Texas on January 18 – 20, 2002.

5. Putnam City North Pom Pon Squad to ASC Southern National Finals Dance Championships in Corpus Christi, Texas on February 28 or March 1 – 3 or 4, 2002.

i. Retirements and resignations as listed on Attachment A.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. Sullivan made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PAYMENT OF PURCHASE ORDER NUMBERS 200205214, 200205516, 200205523, 200205617, AND 200205681 ($746.61) FOR TRIANGLE A & E.

Mr. Stewart made a motion to approve payment of purchase order numbers 200205214, 200205516, 200205523, 200205617, and 200205681 ($746.61) for Triangle A & E. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; LoPresto, abstain; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF NEW SERVERS FOR MIDDLE SCHOOLS AND HIGH SCHOOLS.

The building servers in district secondary schools have served teachers, students, and staff well during the 3½ years they have been used in the district. They were installed during the summer of 1998 as the district began implementation of the 1997 technology bond package. Since that time, use of many applications, storage of district data, as well as student and teacher files, and print services have increased dramatically, placing these servers close to their maximum capacity and functionality. The replacement of these servers will be funded from the second release of the 2000 bond issue. Prices were obtained from the Compaq State Contract Price List for the State of Oklahoma. The total cost of $63,792.00 will be secured from the 2000 bond fund (33-190). Mrs. LoPresto made a motion to approve the purchase of new servers for middle schools and high schools in the amount of $63,792.00. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #8 – SUPERINTENDENT’S REPORT.

Clean and Beautiful Schools recently approved grant requests for landscaping at eight of our elementary schools. Each school will receive $3,000.00 in landscaping enhancements. The schools are Northridge Elementary, Lake Park Elementary, Windsor Hills Elementary, Western Oaks Elementary, Coronado Elementary, Harvest Hills Elementary, Kirkland Elementary, and Central Intermediate.

Our partnership with the City of Oklahoma City has been finalized. Now, all our secondary schools will be participating with Oklahoma City, Bethany, and Warr Acres and their juvenile courts.

Haylee Otto, junior at Putnam City High School, has been selected as the state vice-president of Oklahoma Association of Student Council.

Congratulations to the Putnam City North High School Concert and Jazz Bands for receiving gold ratings and 1st place in their class at the Cotton Bowl festivities. In addition, the jazz band received the grand champion award and the marching band received a first place in their division. Adam Basset received outstanding jazz band soloist and Sean O’Donnell received the outstanding concert band soloist award.

Congratulations to Cooper Middle School’s Luke Steelman and his team for winning first place with their entry, AN AMERICAN TAPESTRY, in the digital movie contest.

On Thursday, January 10th, the Oklahoma Education Coalition is hosting a town hall meeting at Francis Tuttle. The meeting begins at 7:00 p.m. and will focus on health insurance. Everyone is invited to attend.

We are very proud of the four students who have been named Junior City Councilman for Oklahoma City. From Putnam City North High School, the students are Jeffrey Potts, Emily Pickens, and Jennifer Johnson and from Putnam City West High School, Megan Alldridge. They will be sworn in by Mayor Humphreys at the council meeting on January 8th.

Reminder of the Putnam City basketball tournament which will be Thursday, Friday, and Saturday at Putnam City West High School. All three high schools will be participating.

Congratulations to Sue Sullivan for winning another term on the school board. Mrs. Sullivan ran unopposed.

ITEM #9 – COMMENTS BY BOARD MEMBERS.

Mrs. Sullivan stated it is a privilege to serve the district as a school board member. Mrs. Sullivan said the performance by the Western Oaks Middle School Djembe drum and dance group was spectacular.

Mr. Stewart welcomed back district teachers and administrators from the winter break.

Mrs. Johnson said she enjoyed all the programs she attended. Mrs. Johnson thanked the principals for providing the calendar of events to board members.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #11 - CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Sullivan made a motion at 6:22 p.m. to adjourn the meeting. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

Members present: Melinda Johnson, president; Sue Sullivan, vice-president; Gail LoPresto, Earl Stewart, and Julie Jenison, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATION AND PLEDGE OF ALLEGIANCE – PATRICIA HOCKER.

Mrs. Patricia Hocker, principal at Windsor Hills Elementary School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PRESENTATION BY WINDSOR HILLS ELEMENTARY 5TH GRADE DANCE TROUPE.

Mrs. Hocker stated the dance troupe started eight years ago following a visit by an artist in residence. The 5th grade dance troupe entertained the board and the audience with a dance routine under the direction of Heather Zacarias, 4th grade teacher at Windsor Hills Elementary. The student dancers were Desiree McNelly, Alexis Holland, Katie Hudgins, Kelsey McFarlin, Kaylee Steffen, Jessica Rader, Ashley Bates, Rebekkah Vaughan, MacKenzie Masilon, and Ashley Barbour.

ITEM #3 – PUBLIC PARTICIPATION.

There were no requests from the public to speak.

ITEM # 4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Mrs. Sullivan made a motion to approve the consent agenda as presented. Mr. Stewart seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

a. Minutes for Regular Board Meeting January 7, 2002.

b. Financial report and bimonthly bills for purchase order numbers 200205703 through 200206130 inclusive (changed fund and project code on purchase order number 200205707) for time period from December 18, 2001 to January 14, 2002 with the exception of purchase order numbers 200205997 and 200206011 ($442.38) for Triangle A & E for the 2001-2002 school year.

c. School Activity Fund Transfer list including Central Intermediate, Wiley Post Elementary, and Putnam City North High School.

d. School Activity Fund-raisers including Apollo Elementary, magazines ($500.00), singing valentines ($100.00); Central Intermediate, jump rope for cancer ($4,000.00), group pictures ($750.00); Coronado Elementary, group and individual pictures ($1,500.00); Downs Elementary, jump rope for heart ($2,000.00); Harvest Hills Elementary, jump rope for heart ($9,000.00), valentine dance ($300.00); Hilldale Elementary, t-shirts ($50.00), candy suckers ($200.00); Kirkland Elementary, dinner sale at sock hop ($350.00), candy grams ($200.00); Northridge Elementary, t-shirts ($600.00), jump rope for heart ($10,000.00); Rollingwood Elementary, jogathon for cancer ($5,000.00), group and individual pictures ($1,200.00), tapes of student commercials to parents ($100.00); Tulakes, donuts for dads’ pictures ($150.00); Western Oaks Elementary, group and individual pictures ($400.00), jump rope for heart ($2,500.00), valentine suckers ($50.00); Wiley Post Elementary, group and individual pictures ($1,750.00), t-shirts ($200.00), Bingo Night ($5,000.00), M*ART*I*GRAS Carnival ($5,000.00), valentine candy grams ($150.00); Will Rogers, hat day ($100.00); Windsor Hills Elementary, group pictures ($800.00), decorated cookies and face painting ($400.00), candy grams ($150.00); Central Middle School, cupid grams ($500.00); Cooper Middle School, roses ($800.00); Mayfield Middle School, candy sticks ($250.00), candy ($250.00), face painting, ($50.00), personal portraits, ($75.00), Stop Litter poster contest ($250.00); Putnam City Academy, snacks ($500.00), flower and candy ($100.00), Taco Bell lunch ($130.00); Putnam City West High School, brochure sale ($1,000.00), roses and carnations ($300.00), computer data match ($500.00), candy ($300.00), crush cans ($500.00), ACT Workshop ($500.00), Battle of the Bands Contest ($1,500.00)

e. Even Start Evaluation Agreement.

f. Overnight travel requests as submitted under separate cover.

g. Out-of-state trips:

1. Putnam City High school choir to the Performing Arts Consultants Music Festival in New Orleans, Louisiana on April 24 – 28, 2002.

2. Putnam City North Pom Pon Squad to the ASC Southern National Finals Dance Championship in Corpus Christi, Texas on February 28 or March 1 – 3, or 4, 2002.

3. Putnam City West journalism students to yearbook plant in Dallas, Texas on January 25, 2002.

4. Putnam City North Debate Team to the Harvard Debate Tournament in Cambridge, Massachusetts on February 15 – 19, 2002.

5. Putnam City High School Varsity Cheerleaders to National Cheer Competition in Galveston, Texas on February 15 – 17, 2002.

h. Retirements and resignations as listed on Attachment A.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. LoPresto made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PAYMENT OF PURCHASE ORDER NUMBERS, 200205997 and 200206011 ($442.38) FOR TRIANGLE A & E.

Mr. Stewart made a motion to approve payment of purchase order numbers 200205997 and 200206011 ($442.38) for Triangle A & E. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; LoPresto, abstain; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE PURCHASE OF INSTRUCTIONAL HARDWARE AND SOFTWARE FROM BOND FUNDS.

In September of 2000, patrons of the Putnam City District approved $3 million in technology bond funds to be implemented in three consecutive years. The first $1 million dollars became available in January 2002, with $100,000.00 being designated for instructional projects.

In the fall of 2000, the District technology committee developed a process based on equity and student enrollment, to distribute this $100,000.00. Each school was allocated a base of $2,000.00 plus an additional $2.36 per student. The technology department identified standard items for purchase, and secured best prices. All schools in the district submitted proposals for the purchase of instructional hardware and software. The technology department reviewed the proposals, and along with the district technology committee, is recommending the items for purchase. The total cost of $100,648.06 will be secured from bond fund 33-190. Mrs. Jenison made a motion to approve the purchase of instructional hardware and software in the amount of $100,648.06 from bond funds. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE 2000-2001 INDEPENDENT AUDIT SUBMITTED BY MURRELL, HALL, MCINTOSH AND COMPANY.

Dr. Capps introduced Mary Johnson, Murrell, Hall, McIntosh and Company Audit Manager. In a visual presentation Ms. Johnson gave a brief overview of the audit report and findings. The auditors determined that the District’s financial statements complied in all material aspects with the law. A copy of the audit was presented to each of the Board members prior to the meeting. Ms. Johnson was available to answer questions from Board members concerning the audit. There were no questions from Board members.

Mrs. Sullivan made a motion to approve the 2000-2001 Independent Audit submitted by Murrell, Hall, McIntosh and Company. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #9 – SUPERINTENDENT’S REPORT.

At this time in the meeting Dr. Capps introduced Western Oaks Middle School principal, Dr. Don Wentroth. Dr. Wentroth said Western Oaks Middle School is currently hosting students and teachers from Haenam City, South Korea. Dr. Wentroth introduced one visitor, Park Jong Sam, who is also an English teacher in South Korea.

We are pleased to announce that 20 of our middle school band students have been selected by the Central Oklahoma Directors’ Association for the All-region Honor Band.

Congratulations to Dr. Diane Welker, principal at Central Intermediate, for being selected as the District 7A Administrator of the Year.

The HOSTS mentoring program is experiencing great success. The gift of time, energy and care by more than 100 HOSTS mentors has raised reading and math skills significantly. Their time has also increased students’ self-confidence, improved their behavior and attendance, and helped them with social skills. In November, the students had an opportunity to make a difference in the lives of others when more than 50 HOSTS students and several mentors visited the City Rescue Mission to engage in community service.

We are excited that the District Enrollment Office is officially open as of today. All enrollments will now be processed at the District Enrollment Office, 6504 N.W. 41st.

Congratulations to Putnam City West teachers Kathy Raber and Krissy Pfleider, who participated in the Olympic torch run as the torch came through Oklahoma City.

For anyone who might have been concerned after reading a Sunday Oklahoman article on boilers in Oklahoma schools, please be reassured that all our district boilers are safe and that qualified personnel are available to insure continued safety.

Report on the death of Chris Taylor, a 2001 Putnam City West graduate, who was recently killed in an automobile accident.

At this time in the meeting Dr. Capps announced the Cooper Middle School winning video, "Healing in the Heartland" would be shown. Cooper Middle School took first place in the CNNfyi.com "American Tapestry: Digital Movie" contest.

ITEM #10 – COMMENTS BY BOARD MEMBERS.

Mr. Stewart announced his resignation from the board. Mr. Stewart said he and his family have purchased a home in Edmond, and he will no longer be eligible to serve on the board. He said it has been a privilege to serve the district for the past three years.

Mrs. Sullivan expressed appreciation to Earl Stewart for his three years of service to the board. Mrs. Sullivan complimented the performance of the 5th grade dance troupe from Windsor Hills Elementary. She expressed appreciation for the visitors from South Korea.

Mrs. LoPresto expressed appreciation to Earl Stewart for his service to the board. Mrs. LoPresto talked about the importance of arts education in our schools. She thanked principals and secretaries for providing school calendars to the board. Mrs. LoPresto congratulated technology integration specialist, Dr. Linda Parsons, on receiving her Ed.D.

Mrs. Jenison expressed appreciation to Earl Stewart for his service to the board and district. Mrs. Jenison talked about the Great Expectations program held recently at Tulakes Elementary. She said she recently attended the math and science program at Wiley Post Elementary. Mrs. Jenison said both events were excellent.

Mrs. Johnson thanked Vicki Vaughan for her help in coordinating a recent town hall meeting regarding health-care coverage for teachers. Mrs. Johnson thanked Earl Stewart for his sincere service to the board.

ITEM #11 – CONSIDERATION OF AND VOTE ON A MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF THE DISCUSSION OF THE REEMPLOYMENT OF THE SUPERINTENDENT BEGINNING WITH THE 2002-2003 SCHOOL YEAR PURSUANT TO O.S. §307 (B) (1).

Mrs. Sullivan made a motion at 6:48 p.m. to enter into executive session for the purpose of the discussion of the reemployment of the Superintendent beginning with the 2002-2003 school year pursuant to O.S. §307 (B)(1). Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO DIRECT THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Mr. Stewart made a motion at 7:07 p.m. to return to open session and to direct the Board Clerk to record the minutes of the executive session. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

MINUTES OF THE EXECUTIVES SESSION: Board members Melinda Johnson, Sue Sullivan, Gail LoPresto, Earl Stewart, Julie Jenison; administrators, Dr. Jim Capps, and Dr. Ann Millerborg; and legal counsel, Linda Meoli, met in executive session for the purpose of the discussion of the reemployment of the Superintendent beginning with the 2002-2003 school year pursuant to 25 O.S. §307 (B)(1). No action was taken.

ITEM #13 – CONSIDERATION OF AND VOTE ON REEMPLOYMENT OF THE SUPERINTENDENT.

Mrs. Sullivan made a motion to reemploy the superintendent for the 2002-2003 school year. Mr. Stewart seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

Dr. Capps stated he was humbled and honored. He expressed appreciation to the board for their support and their vote of confidence.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

At this time Dr. Capps reminded board members of the 6:30 p.m. Special Board Meeting with the Francis Tuttle Board of Education on Monday, January 28, 2002.

ITEM #15 - CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Sullivan made a motion at 7:10 p.m. to adjourn the meeting. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.